AFI Xpense, your digital assistant with interface to the SAP system, simplifies the accounting of travel costs, expenses and out-of-pocket expenses. Instead of an extensive collection of receipts and a long wait for reimbursement, the bureaucratic act can be significantly optimized with AFI Xpense.
The AFI Xpense expense app is an efficient helper in dealing with expenses and saves you from searching and submitting receipts at the end of the month. Leave the glue stick in the drawer and submit your expense reports paperless via the mobile app and/or via the web application. It's easy to do right away and gives you 100% transparency over all the receipts you've entered, as they're fed directly into the SAP system.
Instead of gluing and scanning, you can photograph receipts with your smartphone. And this is not only simple, but also GoBD compliant. Because with the BMF new version - letter of November 28, 2019 - "...an image capture can be made in this regard from the most diverse types of devices (e.g. smartphones, multifunction devices or scan streets) ...". Thus, the photographing of documents, the so-called mobile scanning, is explicitly allowed! By the way, also abroad.
There are queries from the accounting department? At CSK Invoice system, individual text templates can be created in order to promptly make queries to the submitter. In addition to the submitted receipts, a PDF log is also generated, which is archived together with the SAP financial accounting receipt. This log can also be useful for the traveler - transparency remains guaranteed for all parties involved.
Other advantages of the Expense Assistant:
- Factual document review and approval from the central Xpense Monitor in SAP
- Vendor verification and posting in CSK Invoice
- Secure archiving in SAP (at the booking document) of all original images and the trip log
- Deposit of expense rates of different countries + special expenses in central SAP table
- Travel profile maintenance to minimize manual entries
- Possible automated OCR with AI (Artificial Intelligence) to read the document data in the AFI cloud.
- Workflow design and release rules individually customizable
Any questions? You can reach us at +49 571 783435 10 or under stephan.kaup@consult-sk.de.
