How long do the many small processes involved in processing invoices take in your company? Collecting e-mails, scans, EDI data, matching them with purchase orders and releasing them - sometimes only after various signatures - this eats up time and causes costs. With the SAP® solution DirectInvoiceControl we help you to get rid of these time wasters.
DirectInvoiceControl allows automated SAP invoice verification of incoming invoices. Regardless of whether invoices reach you by e-mail or as a download, on paper or in the form of EDI data, our solutions can capture all data digitally and process it paperlessly. With the help of the central invoice receipt book, your financial accounting is always up to date.
SAP invoice verification with DirectInvoiceControl is modular, allowing us to adapt the solution to your individual company structures and processes in an agile manner. As an added bonus, compatibility with existing scanning solutions, OCR engines, EDI converters as well as archive and e-mail systems is a given.
Relief of the financial accounting
Manual data entry has several disadvantages: individual invoices can get lost or lie in paper form in the filing cabinet of an employee who is not in the office when you need the document. The approval process is protracted and causes the supplier to ask when his invoice will be paid. In addition, purchase orders can contain so many items and affect so many cost centers and G/L accounts that errors can easily occur during reconciliation.
DirectInvoiceControl automatically recognizes the invoice data, checks them against SAP data (master data, purchase orders, invoice duplicates, goods receipt) and for completeness and correctness. A wizard ensures that conformity with UstG § 13 and § 14 is also maintained and navigates you directly to the input field. Further integrated aids support your financial accounting with complex processing procedures, e.g. the summary and splitting of items, with a discount calculator or automatic calculations. Documents accompanying the transaction are not lost, but can still be found in the attachment.
What distinguishes DirectInvoiceControl from other solutions?
One of the most important quality features of our SAP invoice verification is the optimized system architecture. This has a modular structure and delivers performance that does not slow down your system. The modular structure ensures a high degree of flexibility with regard to the individual needs of your processes.
The DirectInvoiceControl workflow coordinates the invoice release process in dialog with the relevant department. Alternatively, the automatic posting of complete and error-free incoming invoices within predefined limits is possible directly in SAP with a graphical set of rules.
Long-term benefits through transparent evaluations
In addition to the benefits already mentioned, the SAP Invoice Verification statistics provide you with targeted evaluations as needed. This allows you to quickly get an overview of the performance of your various business processes. For better clarity, you can export the results to Excel. The statistics module already has numerous diagram templates in the standard version to make reporting as easy as possible for you.
Mobile working thanks to UI5 technology
The digital working world does not only take place in the office on site - mobile access has advanced to a significant factor for years. With DirectInvoiceControl, invoice processing is possible from anywhere at any time, no matter which device you prefer. By using the UI5 technology the mobile module is platform independent.
Are you traveling on business and spending the next few hours on the train? Or are you at a conference and have your tablet with you? With mobile access to SAP Invoice Verification, you can assign, reject, approve, and forward invoices in the shortest possible time, display the original documents, or add attachments. Thanks to the high transparency of completely digital processes, long waiting times in processing are eliminated. If the person responsible for an order process is unavailable - for example, due to illness - you can easily view and complete the process with the appropriate authorizations.
You can find more information here: consult-sk.com/directinvoicecontrol
Do you have any questions? You can reach our support by phone at 0571 7834 350 or at mailto:support@consult-sk.de