AFI Xpense, your digital assistant with interface to the SAP system, simplifies the accounting of travel costs, expenses and out-of-pocket expenses. Instead of an extensive collection of receipts and a long wait for reimbursement, the bureaucratic act can be significantly optimized with AFI Xpense.
Die Spesen App AFI Xpense ist ein effizienter Helfer im Umgang mit Spesen und erspart am Monatsende das Suchen und Einreichen von Belegen. Lassen Sie den Klebestift in der Schublade und reichen Sie Ihre Kostennachweise papierlos über die mobile App und/oder über die Web-Anwendung ein. Das lässt sich leicht sofort erledigen und beschert eine hundertprozentige Transparenz über alle erfassten Belege, da diese direkt ins SAP-System eingespeist werden.
Instead of sticking and scanning, you can take photos of receipts with your smartphone. And that's not only simple, but also GoBD compliant. This is because the BMF's new version - letter dated November 28, 2019 - allows "...image capture from various types of devices (e.g. smartphones, multifunctional devices or scan streets) ...". This means that the photographing of receipts, so-called mobile scanning, is explicitly permitted! Even abroad, by the way.
There are queries from the accounting department? At CSK Invoice system, individual text templates can be created in order to promptly make queries to the submitter. In addition to the submitted receipts, a PDF log is also generated, which is archived together with the SAP financial accounting receipt. This log can also be useful for the traveler - transparency remains guaranteed for all parties involved.
Other advantages of the Expense Assistant:
- Factual document review and approval from the central Xpense Monitor in SAP
- Vendor verification and posting in CSK Invoice
- Secure archiving in SAP (at the booking document) of all original images and the trip log
- Deposit of expense rates of different countries + special expenses in central SAP table
- Travel profile maintenance to minimize manual entries
- Possible automated OCR with AI (Artificial Intelligence) to read the document data in the AFI cloud.
- Workflow design and release rules individually customizable
Any questions? You can reach us at +49 571 783435 10 or under [email protected].
